Page Text: VUE [FREE] – for free-form conceptual mapping.
Mind mapping:
Freeplane [FREE] – no nonsense mind mapper (I prefer it to its predecessor, FreeMind). One cool feature (in conjunction with CT) is that if you import a CT outline that contains internal links to CT topics (documents), Freeplane will preserve those links, so you can launch those links from Freeplane and it will open CT and bring up the given topic.
Visual presentation:
SmartDraw CI (Enterprise Edition) – I use it to prepare graphics for presentational purposes (e.g. as figures in publications). It’s too convoluted to use as a tool for real-time thinking (even though it’s got a template for every imaginable activity from flow charts to Gantt charts); however, it does a reasonable job of turning existing content into visuals for wider consumption.
Writing:
WriteMonkey [FREE/DONATIONWARE] – a distraction-free writing application with Markdown support. My primary writing application.
Gingko App [FREEMIUM] – a web-based outlining and writing tool (with Markdown support), using an index-card method and allowing for both horizontal and vertical outlining.
Outline 4D (StoryView) – is my main drafting and reverse outlining tool.
Scrivener for Windows – I use it mainly to gather the chapters of a large writing project (as a repository), as it can total up the chapter word counts.
Dragon NaturallySpeaking Professional Individual – for actual writing by dictating (occasionally).
Apple Wireless Keyboard – for typing. I have a PC and I have tried all kinds of ergonomic keyboards and nothing comes close to the Apple Wireless Keyboard. The amazing thing about it is that it is so small, yet the actual keyboard area is wider than any of my much bigger keyboards for the PC.
Expert Mouse Optical Trackball – my ergonomic multi-button and multi-function mouse.
PhraseExpander Professional – for inserting often used, long or difficult-to-spell words (or Markdown and ConnectedText markup expressions) as I write. Especially useful in combination with CT during the qualitative coding process, as you can save your list of codes as a separate glossary and use it effectively as a boilerplate.
DesktopCoral + Samurize [FREE] – I combine these two utilities to display my research question as a single line of text in a narrow banner that stretches across the top of my screen, so that it is always visible, regardless whether any of my applications are maximised or in full-screen view. I make its background the same colour as WriteMonkey and Scrivener, so that it blends in to form a distraction-free environment. This is to remind myself at all times what should be my central focus as I’m writing in a variety of applications. Here is an example, although this solution didn’t have Samurize yet (the point of which is to also make the text visible in full-screen views without having to use WinSplit as a stop-gap measure).
Text Inspection & Manipulation Utility [FREE] – for all kinds of textual transformations, from changing capitalisation to writing Twitter-length sentences.
Referencing:
I don’t really have a favourite here. I use EndNote not because I particularly like it but because I’ve had it for a very long time and I don’t have a good enough reason to switch to something else. Having said that, I do like the fact that an EndNote reference’s raw code is fairly simple (as opposed to that of Zotero), so pasting it into a plain text draft (e.g. written in WriteMonkey) does not create too much disruption visually. I normally only convert raw EndNote code into formatted references in MS Word at the very end of the editing and typesetting process (as it is much faster to write in plain text than using the “cite-as-you-write” feature, which can become painfully slow and frustrating when dealing with very large Word documents).
File and folder management:
Directory Opus (v. 10. I found v. 11 too slow.) – a replacement for Windows Explorer, for managing files and folders, navigating your way in the jungle that is the hard drive. I highly recommend installing Andy’s custom configuration and icons [FREE]. (Sometimes he also has a 10% discount for Dopus on there.)
Direct Folders [FREE] – remembers to keep “open and save” dialog box size large (you can set desired size); keeps windows of other apps float over other windows (particularly useful when CT is maximised across two monitors).
Everything [FREE] – super-fast file and folder locator.
Allway Sync – for syncing folders across my PCs, notebooks and netbooks over LAN and wifi.
Dropbox [FREE] – for syncing folders between my computers and devices.
Fences – for organising icons into groups on my desktop. Double-clicking hides all icons to create distraction-free environment.
Project management:
WorkFlowy [FREE] – for cross-platform task management (Windows PC, ChromeOS & iOS). Replaced all my other to-do apps.
Google Calendar [FREE] – I use it in a very non-GTD way by tracking my daily to-dos (work and personal) and recurring tasks on the desktop, the iPod Touch and iPad. Whatever I don’t get done, I reallocate into the future. I don’t dump all to-dos here, just the things that definitely need to get done. The key thing about this system is the audible and visual pop-up reminders, especially on the iPod Touch that is always with me. (I used to be a huge fan of DateBk6 on my Palm TX, however the screen was dying and iPod Touch crowded out my Palm in a number of ways.).
Google Docs ( Google Drive ) [FREE] – I use Google Doc spreadsheets extensively to manage elements of my project, e.g. to track productivity.
Classic Calendar [FREE] – a bare-bones desktop calendar application with text-only interface. The great thing about this app is its simplicity.
Progress Bars of Life [FREE – donationware] – an ingenious little app that I dock to the bottom of my screen and which uses progress bars to show much time time is left from the current hour, current day, until the intended deadline of the current chapter and my complete PhD, and until Christmas…
Natara Bonsai 5 Desktop Edition – has a variety of task and project management tools in an outliner framework.
Pimlical – for keeping an offline backup of my Google Calendar.
Backup:
MozyHome – I use Mozy to back up all my important files. Having spent years collecting data and writing, the last thing I would need is to have a hard drive failure or a break-in or a fire and lose everything I toiled over for so long… You can’t be careful enough… It is supposed to kick in automatically, whenever the PC is idle for a specified amount of time (e.g. 15 min.), though this feature doesn’t always work. I would like to replace it with something better, but unfortunately it would be a too time-consuming a process right now. Maybe after I’d finished the PhD…
Productivity:
Freedom – to block access to the no. 1 distraction on my PC (you guessed it: the Internet).
Repeat Timer [FREE] – simple Pomodoro timer for the iPod Touch.
three monitors – I find having three monitors essential for serious work with the software tools listed here. My left monitor (19in) is used for project and task management apps (calendar, to-do lists, productivity tracking), I do the writing in the vertically positioned (portrait mode) central monitor (22in) directly facing me, and I use the right monitor (22in) for reference (displaying data I need to refer to while writing in the main monitor).
Winsplit Revolution [FREE] – is an excellent little utility for managing monitor real estate. It allows you to partition the screen (or both screens in my case) and have whatever is opened arranged side-by-side.
a reasonably powerful PC – you will need plenty of processing power and RAM to run some of the software listed here. Dragon NaturallySpeaking is a massive resource hog, and Directory Opus also needs some juice to run smoothly.
SE-TrayMenu [FREE] – application quick launch from the tray menu.
Classic Shell [FREE] – so I can actually see what’s in my Windows Start Menu (Windows Classic style!).
WizMouse [FREE] and KatMouse [FREE] – to scroll windows under the mouse (across three monitors) without having to click first.
InoReader [FREE] – online RSS reader for reading blog feeds mostly (on my PC and on the iPad). Simple, effective, and fast.
PureText 2.0 [FREE] – a single hot-key for removing rich formatting from copied text.
Protopage [FREE] – is a personal web portal service which allows you to create your own customised home page (and many other tabbed pages) for your browser. This is the first thing that I see when I turn on the computer every morning.
VistaSwitcher [FREE] – Alt-Tab replacement to switch between applications across three monitors.
Stick A Note [FREE/DONATIONWARE] – a nifty little tool I use to stick notes to specific application windows to remind myself of keyboard shortcuts that are specific to those applications. But it also works as a general sticky note that can be attached to any specific file.
TaskSpace [FREE] – a utility I use to organise ConnectedText’s floating windows (e.g. to move them together from one monitor to another) and to detach their behaviour from the main window, so they can be viewed independently, when the main CT window is minimised or hidden.
If you have any questions about these tools or suggestions for better ones, please use the comments form below. I’ll be happy to expand on my existing tools or consider reviewing new ones.
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