Page Text: Handles the core accounting and job costing needs of contractors. Job costing allows accounting staff to allocate costs by the job.
Feature Details and Examples
Takeoff : Takeoff measures blueprints and drawings electronically to determine accurate material quantities and volume. Many systems allow you to perform takeoff entirely electronically, eliminating the need for paper records. This process, coupled with estimating, largely informs the scope of a project.
On-Screen Takeoff
Estimating : Estimating calculates labor and material costs for a project based on up-to-date pricing data and then generate itemized proposals from those estimates. To increase the accuracy of estimates—and profitability of projects—the system pulls current labor and materials prices from a costs database. Additionally, you can Maintain a historical database of your past projects so you can reference data from past jobs with comparable materials and labor requirements.
Estimate sheet in ProEst
Bid management : Bid management is closely tied to both the estimating and project scheduling processes. It helps general contractors coordinate the solicitation and procurement of bids from subcontractors and suppliers during the estimating and proposal generation process. It maintains subcontractor and supplier database, which stores all contacts and communications between relevant parties. It also manages procurement, purchasing and contract management processes.
Dashboard in SmartBid
Project scheduling : Once you've won the job, project scheduling software tracks who is working where, what their start and end dates are and when project materials and equipment need to arrive to a job site. Often, managers will use the critical path method and Gantt charts to visualize the project timeline and identify constraints and dependencies than might impact the completion date. Scheduling is often included with or closely integrated project management applications.
Scheduling in BuildTools
Project management : Construction project management helps users manage project schedules, track costs compared to budgets, view and store important documentation (e.g., RFIs, punch lists and change orders), and collaborate with other users (i.e., field techs, office staff and clients). Often it includes time tracking, task management, automatic alerts and mobile access. Users can also typically centralize storage for drawings, photos, change orders—any and all important documentation that impacts a contract and informs the audit trail. Additional tracking capabilities include a job-specific dashboard or a program dashboard offering insights into all open projects.
Change orders in Procore
Accounting : Accounting helps you balance your core accounting with industry-specific needs, including maintaining fixed assets and depreciation schedules for equipment, tracking timesheets and managing subcontractor payroll and facilitating job costing, e.g. allocating job costs by job and CSI code. While sales invoicing is often available, unless the system offers "core accounting," i.e., general ledger, accounts payable, accounts receivable and bank reconciliation, it does not offer full accounting functionality.
Job overview dashboard in Sage 300
Construction Software Buyers' Most Requested Features
Construction software capabilities most-often requested by buyers in a recent buyer report include:
Project management (83 percent, combined)
Cost estimating (60 percent)
Accounting & job costing (37 percent)
The Construction Software Features You Really Need
Your construction needs will be largely influenced by the size of your business. Startup firms won't require the same breadth of features as a growing business looking to optimize their processes.
Small business
Estimating : Create professional-looking bids based on your takeoff. Free estimating tools can help you win more jobs without breaking the bank.
Project management : Many cloud-based construction management tools can help small businesses operate more efficiently without a hefty upfront investment.
Medium business
Accounting and job-costing : Manage your business's core financials and track job costs across projects.
Midsize - enterprise business
Customer relationship management : Manage interactions with current and prospective clients throughout the entire customer life cycle.
Program management : Manage a portfolio of projects, track costs across job sites and look to optimize profitability.
See the above section " Business Sizes Using Construction Software " for business size breakdown.
Pricing Guide
How Construction Software Is Priced and Hosted
Construction software pricing varies drastically from product to product, and it can be difficult to apply a blanket pricing structure when categorizing these tools.
Products are also sold via perpetual and subscription licensing just as they are in every market, but there are other pricing considerations to keep in mind as well. For example:
Some construction management products are priced per project and include unlimited users. Other project management tools may follow a more standard subscription licensing priced per user (on a monthly or annual contract) and include a fixed or unlimited amount of projects.
Bid management tools offer "plan rooms" that allow for unlimited projects and are priced by number of users.
It's common for integrated construction business management suites to be sold "buffet-style," meaning, products are designed with an array of applications and can be configured according to the specific needs of the buyer.
Additionally, many vendors will offer discounts for purchasing annual contracts or a high volume of projects or user licenses. As such, it's common for product pricing to be hidden on vendor websites and they ask that buyers contact them directly for a customized quote.
What Businesses Typically Budget for Construction Software
As "construction software" can refer to both standalone applications as well as an integrated suite, it can be hard to know what you should budget for these tools.
To give an idea of what your peers are spending, we analyzed a random sample of consultations with prospective buyers and compared budgets among those looking to purchase a single platform spanning the entire project life cycle, from pre-sale through to building to final billing.
Here's what we found:
Large firms of over 500 employees had a wide range of per-user pricing preferences, with some firms expecting to pay just $100 per user per month and at least one firm willing to pay $12,000 per user annually (although the high end was usually around $5,000 per user).
A significant portion of firms surveyed expected to pay setup costs, sometimes of more than $10,000.
Real estate developers were the market segment most likely to be a small business, with more than half of firms surveyed reporting 10 or fewer employees.
Firms overwhelmingly wanted small licenses, with 87 percent of respondents seeking licenses for five or fewer users.
FAQs
What Questions Should I Ask Construction Software Vendors?
When evaluating products, be sure to ask vendors about the following:
What does the software not do?
This is perhaps the most important question you should ask vendors. Knowing how a product aligns with your requirements will let you know if it will be able to scale with you or if you'll need to supplement or integrate with another solution. Be sure to discuss your product requirements and business needs with each vendor on your product shortlist and ask them directly about the product's attributes as well as its limitations.
What is the average implementation timeline?
Implementation timelines can vary drastically depending on the tool you choose. If you're implementing an integrated business management platform, this will require a much more significant investment of time and resources than a standalone tool. Consider the time you'll need to get the new tool up and running and to get your users trained on a new system.
What data transfer services do you offer?
Some vendors will include data transfer within the cost of the software license, while other vendors may only offer data transfer at an additional cost. Asking about this service upfront can help you avoid sticker shock when you receive a price quote from the vendor. If data transfer services aren't included at all, you may have to hire a third-party to help you move your data into the new system, which would require an additional investment of time and resources.
What support and training services do you offer?
Support and training can make or break and implementation. Before you start evaluating systems, consider your end users and the type of support they'll require over the life of the tool. Would they prefer support services over the phone or over chat? Are they tech savvy enough to help themselves by reading support forums and discussion boards? Ask vendors about the support and training services they offer, and at what cost, so you can be sure to choose a tool that aligns with the needs of your users.
How Popular Is Cloud-Based Construction Software?
Cloud-based construction software products are becoming increasingly popular among construction firms, especially cloud construction management tools.
In fact, according to JBKnowledge in their annual Construction Technology Report , when firms are using standalone systems, they are more likely to use cloud-based bid management, project management and CRM systems than they are to use cloud-based estimating/takeoff and accounting products.
One reason for this is the need for mobility on job sites. Whereas presale functions, i.e., takeoff and estimating, mostly require internet access and connection to a database, during-construction activities requires more immediacy, both in terms of connectivity and rate of data transfer, than is available with on-premise software.
Prospective buyers looking to purchase an integrated construction business management suite should consider a cloud-based platform so as to provide project managers and contractors the ease of access they need to remain competitive in the industry.
What Are the Hidden Costs of Construction Software?
Evaluating construction software doesn't have to end in sticker shock. Here we outline a few common fees so you'll know what expenses to expect and what hidden costs to look out for as you compare vendor price quotes.
Purchasing Construction Software: Common Fees and Expenses
Software license
Construction software is sold via perpetual license (one-time, upfront fee where you own the rights to the software) or subscription license (recurring monthly or annual subscription, where the vendor owns the software and you pay to use it)
Data migration
Costs of migrating data from your old system into the new.
Installation/setup
Fees associated with installing the software on client servers (perpetual license) or setting up user accounts on the vendor or service provider's server (subscription license).
Hardware
Can include costs for personal computers, mobile devices, networking gear, backup drives as well as servers.
Maintenance/support
Perpetual license software often requires you to purchase maintenance and support services separately, costing about 20 percent of the software license fee. Subscription license software includes the costs for basic maintenance and support in the cost of the software license, but users can often purchase premium support services for an additional fee.
Training
Training is critical to a successful software implementation and training services can range from vendor-supplied free online guides, to over-the-phone support, up to expensive on-site learning tutorials.
What Are Some Drawbacks I Should Watch Out For?
Although construction software can offer your firm a competitive advantage, it's unlikely that it will check every box for every user.
The following are some common sources of dissatisfaction we've seen among users, along with the real reviews:
High cost: "Prohibitively expensive in some cases." - Jordan from SKANSKA
Poor integration: "It still doesn't integrate perfectly with Sage for the financial aspects and it is very expensive to buy." - David from Hedrick Brothers Construction
Limited or lacking accounting functionality: "The financial tools fall short and do not compare to standalone financial tools." - Aaron from William Charles Construction
Custom report options limited: "The biggest con for us is the limited customization when it comes to reports and forms." - Brandon from Caddell Construction
Tips & Tools
Build a Business Case for Construction Software
How do you justify an investment in construction software? Typically, you'll want to start with ROI. Don't fret, though, we've provided a template to help you build your business case .
Relevant Articles
For more research about construction software and the latest industry news and trends, check out our construction software resources page .
Some of our latest articles include: